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W-3/W-2 E-Filing Help


File your annual W-3/W-2 wage data electronically.

Features

  • Upload your W-3/W-2 wage data in a standard format defined by the Social Security Administration
  • E-filing history allows you to access your e-filed W-3/W-2 information at your convenience
  • Prevents duplicate reporting of SSNs in a reporting period
  • Ability to file for multiple locations

Registration Requirements

General Commercial Entities
  • EIN or SSN
  • Existing GRT account number
  • Vald e-mail address
Register Online Now
Payroll Processors

Payroll Processors must have their GuamTax accounts flagged in our system as a payroll processor account. You must complete the following form and send it to our department:

Government of Guam Agencies

Government of Guam agencies must have their GuamTax accounts created by our department. Agencies must complete the following form and send it to our department:

mail
Mail To:

Department of Revenue and Taxation Attn. GuamTax PIN Administrator
P.O. Box 23607
Barrigada, Guam 96921.

Or Fax To:

(671) 633-2643


W-3/W-2 Upload

How do I upload W-3/W-2 data using GuamTax.com?

Once logged in to the E-Home page, click on the W-3/W-2 option, then click the Continue button. from the From the W-3/W-2 main page, click on the Upload W-3/W-2 button to access the screens for file upload. You will be able to select a file on your computer or network to upload to our system.

What is the required format for the W-3/W-2 upload file?

W-3/W-2 data must be in ASCII text format in the same file format defined in the Social Security Administration's (SSA's) Specifications for Filing Forms W-2 Electronically (EFW2). Visit the SSA web site at http://www.ssa.gov/employer/pub.htm for the appropriate tax year publication.

Payroll Processors

If I'm a payroll processor, can I e-file W-3/W-2 data for other companies?

Yes. If you are a payroll processor, your GuamTax online account must be marked as a payroll processor account in our system to allow you to e-file W-3/W-2 online for other companies. To have your GuamTax account designated as a payroll processor account, complete the SWICA and W-3/W-2 E-Filing Registration Form for Payroll Processors and fax it to us at (671) 633-2643 or mail it to the Department of Revenue and Taxation Attn. GuamTax PIN Administrator, P.O. Box 23607 GMF, Guam 96921. For more information, contact the GuamTax PIN Administrator at (671) 635-1809, or email pinadmin@revtax.guam.gov.

How do I e-file W-3/W-2 data for other companies?

Your account must be flagged for payroll processing (see question above). Once logged in, use the Upload W-3/W-2 function to file W-3/W-2 data for other companies. You can upload data for multiple companies in a single file, or you can separate each company's data into individual upload files.

Multiple Locations for a Single Company

Can I make multiple W-3/W-2 e-filings for the same tax period?

Yes. If you have more than one business location for the same company, you can e-file multiple W-3/W-2 reports in a given tax period -- one for each business location. You can upload this data in a single upload file, or you can upload individual files for each location for a given tax year.

Government Filers

How can a government agency submit W-3/W-2 reports online?

Complete the E-Filing Registration Form for Government of Guam Agencies and fax it to us at (671) 633-2643 or mail it to the Department of Revenue and Taxation Attn. GuamTax PIN Administrator, P.O. Box 23607 GMF, Guam 96921. For more information, contact the GuamTax PIN Administrator at (671) 635-1809, or email pinadmin@revtax.guam.gov.

General

What is the traditional paper form equivalent of the W-3/W-2 online filing?

The traditional paper equivalent of the W-3/W-2 online filing are the W-2GU Guam Wage and Tax Statement and the W-3SS Transmittal of Wage and Tax Statements.

Do I still need to file the W-3SS and W-2GU paper forms with the Guam Department of Revenue and Taxation if I electronically file W-3/W-2 on GuamTax.com?

No. Your e-filed W-3/W-2 on GuamTax.com constitutes official filing of such forms with our department.

If I own several companies with different EINs, can I use the same GuamTax account to file W-3/W-2 data for these companies?

No. Your GuamTax.com online account is associated with your EIN or SSN. Although you can have more than one GRT master account associated with your EIN or SSN, W-3/W-2 filings are categorized by EIN/SSN. If you have companies with different EINs, you must establish a separate GuamTax account for each EIN.

What proof do I have of my W-3/W-2 filing if I use the online system?

Upon completion of e-filing, you will receive a confirmation page with the details of your e-filing transaction. Print this page for your records. GuamTax.com integrates with our backend systems at the Department of Revenue and Taxation. Upon successful e-filing, the system will create a new W-3/W-2 record in your account. To view this record, click on the Display link next to the annual report you want to view.

Can I file a corrected W-3/W-2 report online?

No. Currently you can only file original W-3/W-2 reports using our online system.

Can I file W-3/W-2 for prior years?

W-3/W-2 e-filing begins with tax year 2006. You can e-file W-3/W-2 for prior years beginning with tax year 2006.

Can I e-file a W-3/W-2 with zero employees?

No. If you wish to file a W-3/W-2 report with zero employees, you must file this with our department using the traditional paper method.

Is there a fee for e-filing?

No.

Who is required to electronically file their W-2GU’s and W-3SS’s?

All employers who file 250 or more Forms W-2GU’s are required to file them electronically unless the DRT grants you a waiver. You may be charged a penalty if you fail to file electronically when required.

NOTE:You are encouraged to file electronically even if you are filing fewer than 250 Form W-2GU’s.

Are penalties applicable to those who file electronically?

Yes, the same penalties, which apply to those who file by paper/manually, will also apply to those who file electronically.  Please refer to the Instruction for forms W-2 and W-3 located in the IRS website.

Troubleshooting

Why do I get the message "The page cannot be displayed" when trying to get to page 2 of the W-3/W-2 upload process?

This system utilizes Secure Socket Layer (SSL) and Transport Layer Security (TLS) protocols to ensure data security when you communicate with our system. If you are receiving the above error, you must make sure that SSL and TLS security protocols are enabled in your browser settings.

In Internet Explorer, click the Tools menu, and then click Internet Options. On the Advanced tab, scroll to the Security section and checkmark the settings for SSL 2.0, SSl 3.0, and TLS 1.0.